Minutes of Meetings

Minutes 28th January 2015
Minutes 25th February 2015
Minutes 25th March 2015
Minutes 22nd April 2015
Minutes 20th May Annual Council 2015
Minutes 20th May 2015
Minutes 24th June 2015
Minutes 15th July 2015
Minutes 26th August 2015
Minutes 23rd September 2015
Minutes 21st October 2015
Minutes 25th November 2015
Minutes 16th December 2016
Minutes 27th January 2016
Minutes 24th February 2016

Minutes of 23rd March 2016

Minutes of 27th April 2016

Minutes of 18th May 2016

Minutes of 15th June 2016

Minutes of 21st July 2016

Minutes of 24th August 2016

Minutes of 21st September 2016

Minutes of 19th October 2016

Minutes of 23rd November 2016

Minutes of 9th December 2016 (Planning Meeting)

Minutes of 25th January 2017

Minutes of 22nd February 2017

Minutes of 22nd March 2017

Minutes of 26th April 2017

Minutes of 17th May AGM 2017

Minutes of 24th May Planning Meeting 2017

Minutes of 21st June 2017

Minutes of 19th July 2017

Minutes of 9th August 2017 Planning Meeting

Minutes of 23rd August 2017

Minutes of 20th September 2017

 

LAMBOURNE PARISH COUNCIL
MINUTES
18th December 2014

A Planning Meeting of the members of Lambourne Parish Council was held
On Thursday 18th December 2014 at 7.45pm at Abridge Village Hall

Those present were: Cllr John Filby, Cllr Charles Portou (Vice Chairman), Cllr Pat Price (Chairman),  Cllr Arnold Raven and Cllr Richard Witham.

Also In attendance: Maria Burgess (Clerk to the Council)

Meeting opened at 7.50pm

14.63  Apologies for Absence     Cllr Alan Barr, Cllr Anupe Hanch and Cllr Laraine Shreeve.      

A brief discussion took place and it was agreed that the Clerk write to all members to remind them of their obligation to give their apologies to the Clerk, if they are unable to attend meetings. This is to determine whether there will be enough members present for the meetings to be quorate.

14.64  Declaration of Interests
None

 

 

14.65  Public Forum
There were no members of the public in attendance.

 14.66  Minutes of the last meeting – 26th November 2014
     The minutes were agreed as a true record and signed.

14.67  Planning
The following Planning Applications were considered:

 

 

    1.  
Planning Application Comments
EPF/2731/14 – Unit 3, Dews Hall Farm, New Road, Lambourne End, Essex, RM4 1AJNew double garage. The Parish Council had NO OBJECTION to this application.

 

Applications received for information only from Epping Forest District Council were NOTED.

There were no Planning Decisions received from Epping Forest District Council.

Enforcement information received from Epping Forest District Council was NOTED.

14.68   Finance
The RFO report was approved and signed.            

14.69    Date of next Meeting – 28th January 2015 at Abridge Village Hall

            

Meeting closed at 8.00pm

Signed………………………………………………

Date…………………………………………………

LAMBOURNE PARISH COUNCIL
MINUTES
26th November 2014

 An Ordinary Meeting of the members of Lambourne Parish Council was heldOn Wednesday 26th November 2014 at 7.45pm at Abridge Village Hall

Those present were: Cllr Alan Barr, Cllr John Filby, Cllr Charles Portou (Vice Chairman), Cllr Pat Price (Chairman), Cllr Arnold Raven and Cllr Laraine Shreeve.

Also In attendance: Cllr Brian Rolfe,
Maria Burgess (Clerk to the Council)

Meeting opened at 7.50pm

 Apologies for Absence     Cllr G Raven and Cllr R Witham.  

Declaration of Interests

Public Forum     There were no members of the public in attendance.

Minutes of the last meeting – 22nd October 2014

 

The minutes were agreed as a true record and signed.

 

14.46   Matters Arising, Actions from Last Meeting & the Clerks Report

The matters arising and the following actions were NOTED:

 

AP/24/09/14-8Data Protection Obligations form to EALC

Cllr P Price returned Data Protection form to EALCCLOSED

 

AP/24/09/14-12Letter to be sent to North Essex Parking Partnership  

regarding parking problems outside Abridge School and in the Poplars.

Clerk sent Letter to NEPP on 13th October.

 

AP/24/09/14-15 Cllr J Filby to contact Julia Austin to re-oil and paint Abridge Sign

Cllr J Filby has contacted Julia Austin to complete the works.

AP/24/09/14-17 Next feature in Link Up to include the disappointing turn out of residents at neighbourhhood watch meeting

Cllr P Price submitted the Chairmans report to Link Up.

 

AP/22/10/14 14.25A letter be sent to the Bus company regarding the complaint.

Cllr M McEwen contacted Customer Operations at ECC, who have passed on the complaint to Galleon Travel with a request that they investigate and take steps to remedy these shortcomings immediately. Clerk has also sent a letter to Galleon Travel on 4th November 2014 regarding the complaint, requesting a response.

AP/22/10/14 14.28To add information for Young Citizen of the Year to the website. Added to website.

AP/22/10/14 14.28 – To check which Play in the Park sessions were selected last time and contact Clerk with the dates. Cllr P Price contacted Clerk with this year’s session dates and suggestions for next year. Pro forma was completed and sent on 10th November 2014.

AP/22/10/14 14.36To amend Link Up details for councillors contact details to the website. Emailed Clare at Link Up on 29/10/14 with amendments and adding the website address. CLOSED

AP/22/10/14 14.39 – Clerk to pay in grants payments from Lambridge Group and Abridge Lighting Fund for Xmas Lighting. Cheques paid in to the bank on 25/10/14.CLOSED

 

  • Planning
    The following Planning Applications were considered:

 

    1.  
Planning Application Comments
EPF/2564/14 – Lyndhurst, 58 Hoe Lane, Lambourne, Romford, Essex, RM4 1AU Proposed single storey rear extension.

 

 

EPF/2598/14 – Meadow Lodge, 72 London Road, Lambourne, Essex, RM4 1XP Application for approval of details reserved by condition 3 ‘surface water disposal’ and condition 4 ‘materials’ for EPF/1754/14 – Proposed two storey side, front and rear extensions, internal alterations and roof alterations.
 

 

 

 

 

EPF/2633/14 – Bishops Hall, New Road, Lambourne End, Romford, RM4 1AJ Demolition of existing house and outbuildings, construction of new replacement dwelling. Provision of new site entrance to Hoe Lane.

 

 

 

EPF/2662/14 – 8 Knights Walk, Abridge, Romford, RM4 1DR Loft conversion with front and rear dormers.

The Parish Council had NO OBJECTION to this application.

 

 

 

 

 

The Parish Council considers this to be a technical issue and NOTES the views of Matthew Little, from Engineering, Drainage and Water Team.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Whilst the Parish Council has NO OBJECTION to the replacement dwelling, it would like the Planning Committee to ensure that the old building is demolished. It is also concerned that having an additional entrance/exit in Hoe Lane would constitute a danger to vehicles, this being given as a busy section of this stretch of road.

 

 

The Parish Council had NO OBJECTION to this application.

 

 

Cllr B Rolfe joined the meeting.

Applications received for information only from Epping Forest District Council were NOTED.

Planning Decisions received from Epping Forest District Council were NOTED.

Enforcement information received from Epping Forest District Council was NOTED.

    1. External Meetings Attendance Update There were no updates from external meetings. Cllrs P Price and L Shreeve were unavailable to attend the Transport Representative Meeting at Loughton Town Council.

 

  • CorrespondenceAbridge Park Residents Association – Requesting a pedestrian crossing in London Road. Membersagreedthat the Clerk complete a Local Highways Submission in support of the pedestrian crossing in London Road.Metro Bank – competitive banking facilities and deposit accounts available for Local Councils. MembersNOTEDthe information provided.RCCE – Invitation to Coffee and mince pies event. Members NOTED the invitation.London Borough of Newham Planning Consultation for London City Airport – Members NOTED the information provided. It was felt that any response was a matter for individuals.Letter from EFDC regarding the proposed off street parking bays at Park Square – See item 14.55Fields in TrustCentenary Fields. The objective of this new nationwide programme is to secure war memorial parks, playgrounds and other memorial spaces in perpetuity, in honour of the memory of the millions of people who lost their lives in the conflict. Members NOTED the information received.Response from Galleon re:541 Bus service. Members agreed a further letter should be sent to include customers’ complaints.14.50   Update from District Cllr Brian Rolfe & County Councillor Maggie McEwenCllr M McEwen sent her apologies, as she was not available to attend the meeting. Cllr B Rolfe gave an update to members on the following planning applications: EPF/2103/14 – 3 LondonRoad. month’s Area Plans Sub-Committee East meeting. Cllr Rolfe will keep members informed.EPF/2148/14 – Dews Hall Farm, New Road. 

 

    1. The process is stalling at present, due to the delay of a fee being paid by the applicant.
    2. The Parish Council recently objected to this application, which is due to be heard at next
    3.  
    4.  
    5.  
    6.  
    7.  
    8.  
    9. Letters had been received from:
  • Highways issues

 

Cllr J Filby reported on the highways repairs currently taking place at Alderwood Drive,    Knights Walk, Middleboy, Spur close, New Farm Drive, Pancroft and Silver Street.

He has made a complaint to ECC Highways about the junction of New Farm Drive and Pancroft, as the tarmac was breaking up within 48 hours of the repairs being completed. It was suggested that a letter be sent from the parish council to highways, pointing out the shoddy workmanship and also raising the area in Poplars that has been flagged up for repairs, which has been overlooked completely.

 

Cllr L Shreeve reported on the disrepair of the pavement, south of Abridge School, opposite The Rectory, which is cracked and rising up, causing a trip hazard to pedestrians.

 

Cllr C Portou stressed again the importance of photographic evidence and its effectiveness to support issues raised by the council.

 

He also informed members that he had sent an email to Sarah Noden, the Headteacher at Abridge School, requesting the schools support in the Parish Councils’ attempts to lobby the Local Highways Panel to introduce traffic calming/width restriction measures for juggernauts/

HGV’s along Hoe Lane and passing Lambourne School, in advance of the Weight Freight Strategy review.

 

 

14.52   Enforcement Officers Report

 

Cllr P Price reported that she had spoken to Julia Walters at EFDC Environmental Servicesregarding the bins at Abridge Heights, who reported that each of the bins were to have the flat numbers displayed on them and would therefore be the responsibility of the individual residents, which would determine which of the residents is leaving their bins on the verge after collection.

 

14.53   Environment Agency River Roding Issue

 

Cllr C Portou reported that he had contacted Dak Gor from the Environment Agency regarding

            the recent consultation document that the Parish Council received. Dak replied, advising the

Parish Council need not respond as the Parish Council are already involved in the

consultation process.

 

 

 

14.54   Date for Speed Watch Session

 

             Members agreed to discuss at the next meeting, a possible date for a Speed Watch session,

to take place in the new year.

 

 

14.55   Parking Issues in Parish: Lambourne End

         

The Parish Council has received a letter from Russell Davies, Senior Housing Officer at EFDC,

in response to the residents consultation on the proposed off street parking bays at Park Square, Lambourne End. The results of the consultation indicated that the residents were not in

favour of the parking provision on the green area; therefore, the results will be reported to the

Cabinet in December 2014, with a recommendation to omit Park Square from the Off Street

Parking – Assets Rating Table. Cllr Rolfe said he was willing to meet with the residents about a possible alternative site, but this would probably involve Highways and that a request to them would need to be made by Cllr McEwen.

 

14.56   Courses for Young People

 

            A presentation was given to Members before the Council meeting by a representative of the

Work Step Programme, who has beenworking with the homeless and unemployed for the past

5-6 years. The programme is currently working in partnership with the job centre to help people

gain new skills and is proposing to run a pilot scheme to bring young people, aged 14-18 living

in Abridge, to attend Loughton Youth Radio once a month, to learn new skills, build confidence

and to link communities and people.

 

Cllr J Filby agreed to meet with the representative in January, to meet with the youth in the

village to try and encourage some interest in the scheme.

          

14.57   Agenda Procedure

        It was AGREED by members, that future agendas include the Clerk’s name and also the

date that the agenda is sent out.     

 

14.58   Standing Orders

NALC’s model standing order 3l, on page 181 of Local Councils Explained, states:

 

‘Photographing, recording, broadcasting or transmitting the proceedings of a meeting by any means is not permitted without the Council’s [prior written] consent.’ On 6 August 2014, the 1960 Act was amended by the Openness of Local Government Bodies Regulations 2014 (“the 2014 Regulations”).

 

The amended 1960 Act provides that a person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a parish council or its committees but otherwise may:

 

a) film, photograph or make an audio recording of a meeting;

b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later;

c) report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting.
Members AGREED to amend its Standing Order 3(l) as above.

 

14.59   Councillors

 

Cllr R Witham has recently reconsidered his previous decision to resign from the Parish Council; therefore, as his non-attendance at meetings was within the 6 month deadline,

Members have AGREED that his resignation is rescinded and he continues in his position.

 

Cllr G Raven has sent in a letter of resignation to the Chairman and therefore, is no longer a member of the Parish Council. The Chairman, expressed her thanks to Cllr Raven for his

contribution to the Parish Council during his term of office and wished him well for the future.

 

14.60   Finance             The RFO report was approved and signed.

A Grant was received from the Abridge Lighting Fund for £3,000 towards the Christmas

 

14.61    Any other business

 

             Cllr A Barr raised the subject of the property at the rear of Pancroft where the fence and

hedge has been removed by the owner. Cllr J Filby reported that having spoken to Mr Fradd in the Parks Department at EFDC, that although the hedge should not have been removed, it has only been cut down to the ground and not actually dug out, so it is likely to grow up again.

 

            Cllr A Barr referred to the letter dated 11th September 2014, from Dr Paul

Baccini, Land and Water Quality Officer at EFDC and wanted to know whether any further

action had been taken on the drainage issue at Gallman’s Farm. Cllr J Filby suggested that

he should contact Dr Baccini and speak to him.

 

             Cllr J Filby suggested to members that a Planning meeting date be set on 18th December to

deal with applications before the Christmas period.

 

Cllr J Filby proposed that the Parish Council funds the garden works at the Abridge sign and

the Lambridge Group makes a grant donation and that this proposal to be an item on the next

agenda for members consideration.

 

           The Chairman stated that the Clerk had now completed her period of probation and that, having consulted with all Councillors, Cllr Price was pleased to confirm Mrs Burgess’ appointment as Clerk to Lambourne Parish Council.

 

   

14.62    Date of next Meeting – 18th December 2014 at Abridge Village Hall

            

Meeting closed at 10.00pm

Signed………………………………………………

Date…………………………………………………

LAMBOURNE PARISH COUNCIL

MINUTES

22nd October 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held On Wednesday 22nd October 2014 at 7.45pm at Abridge Village Hall

Those present were: Cllr John Filby, Cllr Charles Portou (Vice Chairman), Cllr Pat Price (Chairman),  Cllr Laraine Shreeve.

Also In attendance: Cllr Maggie McEwen,
Maria Burgess (Clerk to the Council)

Meeting opened at 8.07pm

14.21  Apologies for Absence
Cllr A Barr, Cllr A Hanch, Cllr A Raven, Cllr G Raven and Cllr R Witham.

 

14.22.  Declaration of Interests
None

14.23.  Public Forum     There were representations made with regards to two planning applications EPF/2274/14 –  The Rectory, 39 Hoe Lane and EPF/2006/14 – The Retreat, Market Place.

14.24.  Minutes of the last meeting – 24th September 2014
The minutes were agreed as a true record and signed.

 

14.25   Matters Arising, Actions from Last Meeting & the Clerks Report

The matters arising and the following actions were NOTED:

AP/27/08/14 – 19 Contact Parks Dept at EFDC re grass seeding at Pancroft               Playground
CP emailed Mark Barltrop at EFDC re grass seeding 07/10/14.
Mark’s response was …I have raised an enquiry on our system to ensure that the reinstating takes place over the winter months, during our non-grass cutting period. As I am sure you will appreciate, completing this works is extremely dependent of the ground conditions being suitable for access by vehicles (delivering the top-soil) and consequently it is difficult to be specific on a precise date when works will commence, however we will endeavour to complete the works at the earliest opportunity.

AP/24/09/14 – 15   Letter to Tim Barr re Abridge Sign 
MB sent letter to Tim Barr on 07/10/2014.

AP/24/09/14 – 15   Purchase mobile phone
MB purchased mobile phone and pay-as-you-go sim card on  01/10/2014.

AP/24/09/14 – 8     £300 grant to be sent to Essex Air Ambulance
 Cheque raised for next council meeting on 22/10/2014

Consultations on draft updates to the river basin management plans and draft flood risk management plans – An email from Paul Leinster, Chief Executive of the Environment Agency, has been forwarded to all Members. The formal closing date for the flood risk management plan consultation is 31 January 2015, while the river basin management plan consultations will run for six months, ending on 10 April 2015. Cllr C Portou agreed to contact Dak Gor at the Environment Agency to confirm whether this consultation was necessary for our area.

541 Bus Service – Email received on 9th October 2014 from Clare at Link Up, forwarded to all members.

After reading the lengthy report of the events that occurred, Members agreed that a letter be sent to the Bus company regarding the incident.

Council Meetings for the remaining municipal year – The Clerk has determined dates for the remaining council meetings for the current municipal year, having checked on the EFDC website, the dates have taken into consideration the Area Plans Sub Committee East meetings and have been chosen to take place after this meeting. Members are asked to consider the dates for reporting back at the next meeting.

28th January 2015
25th February 2015
25th March 2015
22nd April 2015

Members will report back at the next meeting to confirm or revise the suggested dates.

14.26 Planning

 

Planning Application Comments
EPF/2148/14 – Dews Hall Farm, New Road, Lambourne, Romford, Essex, RM4 1AJErection of a general purpose agricultural building to replace an existing dilapidated Timber Pole Barn. (Building previously approved under EPF/2118/13, new proposal to reposition and resize the building)

 

 

EPF/2274/14 – The Rectory, 39 Hoe Lane, Lambourne, Romford, Essex, RM4 1AU

Erect one chalet bungalow and two detached houses. (Revision to application EPF/0301/14)

 

 

EPF/2006/14 – The Retreat, Market Place, Abridge, Romford, RM4 1UA

Demolition of existing building and the erection of 4 x 2 bed & 1 x 1 bed apartments.

 

 

 

EPF/2192/14 – 2 The Chase, 37 London Road, Abridge, Essex, RM4 1XA
Two storey rear infill extension.

EPF/2227/14 – St John’s Farm, 120 Hoe Lane, Abridge, Essex, RM4 1AU

Demolition of pool house and lean-to. Demolition of the 2-storey structure to the west of the original Hall House. Alteration and conversion of the existing Wash House. Rebuilding of the North Porch. Removal of the C.20th roof and timber cladding and reinstatement of the original double pitched roof form and addition of cross wing with cantilevered attic rooms. Remodelling of elevations, installation of new windows, door-cases and application of new render. Reinstatement of chimneys.The Parish Council had NO OBJECTION to this application.

In principle the Parish Council had NO OBJECTION to this application provided the planners are satisfied that all previous planning objections have now been addressed.

 

 

The Parish Council had NO OBJECTION to this application.

 

 

 

 

The Parish Council had NO OBJECTION to this application.

 

 

The Parish Council had NO OBJECTION to this application.

 

Applications received for information only from Epping Forest District Council were NOTED.
Planning Decisions received from Epping Forest District Council were NOTED.
Enforcement information received from Epping Forest District Council was NOTED.

14.27  External Meetings Attendance Update Cllr R Witham attended the Local Council’s Liaison Committee but was absent from the meeting, therefore no report was given. Cllr P Price attended the EALC (Epping Forest Branch) meeting, the branch was informed that the next edition of the EFDC newsletter, The Forester, was scheduled for delivery during the period 2 – 11 December 2014. Members were requested to report delivery problems in their parishes to Jane Boreham (JBoreham@eppingforestdc.gov.uk). One of the guest speakers was Mrs Joy Darby, Chief Executive of the Essex Association of Local Councils provided an update on the work of the Association and details of the new “Standards of Practice” scheme (formerly the Quality Council Scheme).

Also Mr Mark Davies from the CCLA/The Public Sector Deposit Fund gave a short presentation on investment options for local councils.

 

Cllr J Filby attended the Police Meeting, where all problems raised were the same issues as this parish council was experiencing, there is now a new inspector in charge of Neighbourhood Policing, Richard Thomas and Sergeant Gavin Thomas and PC Andy Cooke were also in attendance.

.

Theydon Bois and Epping are continuing with the NAP meetings, as a community meeting without the police being present but the councils are not involved. Crime figures given at the meeting were the best to date for the Abridge and Lambourne End areas.

 

Cllr J Filby informed members that he had collected the projector screen from EFDC and would approach the management committee of trustees at Abridge Village Hall to ask if they would allow it to be fitted in the meeting room.

 

  • CorrespondenceEFDC Community Development regarding ‘Play in the Park’ sessions – Cllr Price, will check the dates that were booked for the current year and inform the Clerk which dates to be booked for the 2015 programme.put on the website.Abridge Primary School regarding Sir John Fortescue Aland’s Charity – The Parish Council has been approached by Ray Russell, Chairman of Stapleford Parish Council, to request that we contribute to a grant to provide, jointly with Stapleford Parish Council, a plaque for each of the two village schools to commemorate this Charity which has now been wound up. Between them the Schools are to receive the remainder of the Charity’s funds to be spent on a project of their choice. Members agreed to provide a grant. Cllr J Filby will contact the school to ascertain the cost of the plaque.EFDC Communities Directorate regarding the ‘Off-Street Parking’ Scheme – See item 14.33    constant speeding and if it was possible to introduce further traffic calming measures. Cllr   took place, highlighting the current traffic calming measures already in place and members   policing of London Road.

 

    1. agreed that the speed gun should be used and Cllr J Filby contact PC Andy Cook to request
    2. McEwen asked if the parish council could give some support to this request. A discussion
    3. Cllr B Rolfe did not attend the meeting. Cllr M McEwen reported that she had been contacted by a resident on London Road about
    4. 14.29   Update from District Cllr Brian Rolfe & County Councillor Maggie McEwen
    5.  
    6. EFDC regarding Young Citizen of the Year 2015 – Members agreed that this information be
    7. Letters had been received from:
  • Highways issuesThere were no new highways issues reported. Cllr P Price reported that a comprehensive notice of road closures had been received from ECC Highways, to carry out necessary road repairs in the District. Some of these closures affect Lambourne Parish, and we are assured that Highways will send written notification in advance to residents.Cllr C Portou asked Cllr M McEwen to arrange a face to face meeting with Highways Cabinet Member Rodney Bass at one of his Thursday surgeries . The objective is to make him aware of the highly dangerous scenario of HGV’s violating the “ Unsuitable for HGV’s” signage and 7’ 6” width restriction in Hoe Lane and to see if any interim measures can be taken given the delay in the Freight Strategy review. Cllr P Price and Cllr C Portou agreed to attend such a meeting.Cllr P Price reported that she contacted Julia Walters at EFDC Environmental Servicesregarding the bins at Abridge Heights, who confirmed the procedure being carried out after the parish council’s earlier request.

 

    1. 14.31  Enforcement Officers Report
    2. Cllr M McEwen left the meeting.
    3. Cllr M McEwen agreed to set up such a meeting but also recommended that LPC sends a submission to the Local Highways Panel with a request to carry out an evaluation of what interim measures could be implemented such as traffic calming etc and agreed to email Cllr C Portou the form to complete.
    4. It was also confirmed that the Highways list had been updated. A discussion took place and members agreed that any disrepairs they log themselves direct to Highways by telephone or via their web site, must be shared with the Clerk with the unique reference number in order to keep the list updated for monitoring purposes.
    5.  
  • Environment Agency River Roding Issue  

 

    1. He also brought to the attention of members that there were rumours circulating in Abridge that this strategy is being adopted as a result of funds being spent on the Hillmans Cottages Flood Defence Scheme. Cllr C Portou wishes it to be noted that this was a capital scheme financed by DEFRA (Department for Environment, Food & Rural Affairs) and has nothing to do with a lack of maintenance finance but follows an in depth review by the Environment Agency to slow down the River Roding catchments.
    2. Cllr C Portou reported that no dates in the new year have been confirmed as yet by The Environment Agency to hold stakeholder workshops regarding the River Roding Management Strategy to withdraw maintenance and to install a relief reservoir in Shonks Mill.

 14.33   Parking Issues in Parish: Lambourne End

 It was reported that residents of Park Sqaure in New Road, Lambourne End, have met to discuss the proposed parking scheme on the green in front of their housesand that all objected to it, as well as those that weren’t available to attend the meeting. They have put to EFDC an alternative disused area that may be used. Cllr J Filby agreed to speak to Cllr B Rolfe (EFDC Councillor) about the proposed alternative site, as a possible way forward. It was suggested that we request a site meeting.

14.34 Courses for Young People
This item was deferred to the next meeting, due to the speaker being ill.

 

14.35   Phone Line

 

    1.           

      Cllr C Portou reported to members that to avoid changing LPC’s telephone

number on stationery, publications, website and signage etc, the current LPC telephone

number will remain the same for the time being and that an answering machine message has

been set up to call the clerk on her dedicated new mobile number.

 

14.36   Website

As it was proving too difficult to set up a new email address to match the website , it was agreed that the Clerk amend the current BT email address with her details and to update the web site showing her name as Clerk.

Cllr C Portou suggested that as councillors contact details no longer appear on the noticeboards, that an amendment be made in Link Up to direct residents to the website for details.

 

14.37   No Dogs on Pancroft

 

Cllr P Price reported that she had received complaints regarding residents taking dogs into the playground at Pancroft. Notices have been placed on the entrance to the playground but the rules are still being flouted. It was suggested by Richard Gardener at EFDC that a letter now be sent to J. Nolan, Assistant Director of Neighbourhoods, asking if consideration can be given to the Pancroft play area, the Abridge Village Hall Children’s playground and the Abridge Village Hall playing field with regard to the powers available under the new Antisocial Behaviour, Crime and Policing Act 2014 in respect of the control of dogs.

 

14.38   Photographic Evidence

 

             Cllr C Portou requested that more photographs be taken to support planning comments to

EFDC, complaints, highways issues, playground disrepairs etc. as this, in light of quick responses received, has proved an effective resource.

 

14.39   Finance             The RFO report was approved and signed.

Grants were received from the Lambridge Group for £500 and the Abridge Lighting Fund for              £2,900 towards the Christmas Lighting.

 

  • Any other businessCllr C Portou asked the clerk to obtain from EFDC an up to date Electoral Roll of both     

 

    1.           
    2. Abridge and Lambourne End residents.
    3.   
    4. Date of next Meeting – 26th November 2014 at Abridge Village Hall Meeting closed at 10.35pm
    5.  

LAMBOURNE PARISH COUNCIL

MINUTES

24th September 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held
On Wednesday 24th September 2014 at 7.45pm at Abridge Village Hall

 

Those present were: Cllr Alan Barr, Cllr John Filby, Cllr Pat Price (Chairman),

Cllr Charles Portou (Vice Chairman), Cllr Richard Witham

 

Also In attendance: Cllr Brian Rolfe,

Maria Burgess (Clerk to the Council)

Meeting opened at 7.45pm

Apologies for Absence     Cllr A Hanch, Cllr A Raven, Cllr G Raven, Cllr Laraine Shreeve.

Declaration of Interests

Public Forum     There was one member of the public in attendance.

Minutes of the last meeting – 27th August 2014
The minutes were agreed as a true record and signed.

14.05  Matters Arising, Actions from Last Meeting & the Clerks Report

The matters arising and the following actions were NOTED:

AP/16/07/14-7   Report of Local Council’s Liaison Committee re: Highways – Received from PP for minutes of 27th August.

 

AP/16/07/14-7   Report of Joint Standards Committee – There was nothing to report from

 

AP/27/08/14-5 Clerk to contact EALC re Quality Council Scheme – emailed EALC 8th Sept but no response as yet.

AP/27/08/14-19 Agenda item on October agenda for young peoples courses – item is on next agenda.

AP/27/08/14-19 Fence posts at Abridge Village Hall playground – CP emailed Playdale re defective fence posts on 29/08/14 and they agreed that as a gesture of goodwill they will supply new posts free of charge.

Cllr B Rolfe arrived at the meeting.

  • Planning

 

Planning Application Comments
EPF/1988/14 – The Sycamores, 8 Ongar Road, Lambourne, Romford, Essex, RM4 1UP. Proposed boundary wall.EPF/2011/14 – 40 London Road, Lambourne, Romford, RM4 1UX

Retrospective planning application for rear side patio.

 

EPF/2103/14 – 3 London Road, Lambourne, Romford, Essex, RM4 1UT

Proposed Vehicle crossover.

The Parish Council has NO OBJECTION to this application.

 

 

The Parish Council has NO OBJECTION to this application.

 

 

 

The Parish Council strongly OBJECTS to this application on the following grounds.

  1. As you can see from the attached photograph, such a vehicle crossover would not be in keeping with the street scene and would radically alter the visual amenity of the Abridge Village Gateway and Green. It would decimate the established landscaped area where the village sign is situated and would necessitate writing off substantial sums of money spent on its upkeep over the years.
  2. In addition we consider it to be a health & safety risk to people using the established memorial bench seating area which is often used by elderly people and parents with prams and pushchairs.
  3. We consider it dangerous to motorists in regard to ingressing or egressing of the site especially if vehicles were allowed to reverse off the drive given its close proximity to the junction of Hoe Lane and London Road and the blind bend for vehicles approaching London Road via the roundabout from Market Place, Abridge and turning left from Hoe Lane. We therefore recommend the commissioning of a Highways report as necessary.

It was AGREED that Cllrs J Filby and C Portou would attend the Area Planning Sub-Committee East meeting should this application be on the agenda.

Applications received for information only from Epping Forest District Council were NOTED.

Planning Decisions received from Epping Forest District Council were NOTED.

Enforcement information received from Epping Forest District Council was NOTED.

 

      1. External Meetings Attendance Update There was nothing to report.
  • CorrespondenceMembers noted the letter received from Essex Air Ambulance and AGREED to a grant ofMembers noted the letter from Epping Forest District Council re: Foul Water Drainage.  

 

    1. Cllr B Rolfe had nothing to report. Cllr M McEwen was not present at the meeting.
    2. 14.09     Update from District Cllr Brian Rolfe & County Councillor Maggie McEwen
    3. Members noted the letter from EALC regarding Data Protection Obligations and it was AGREED that Cllr P Price would complete the form.
    4. £300.
    5.  
    1. Highways issuesCllr J Filby raised the following issues that needed following up with highways:AS3 Why double yellow lines on Hoe Lane had been re-painted but not the zigzags and lines outside the school.Also AS1, ANS2 and ANS3 to be followed up.

 

    1. 14.11    Enforcement Officers Report
      There was nothing to report.
    2.  
    3. Why the white lines at the bottom of Hoe Lane had been re-painted but not the triangle or slow signs on the humps.
    4. Item 3, why the pothole had been repaired but the double yellow lines had not been painted.
    5. Cllr P Price emailed the updated schedule.
  • Parking Issues in Parish
  • There are still problems arising with parking outside Abridge Village School and also ondouble    Partnership to request regular warden patrols in these areas.                    which was AGREED.

 

    1.                    The Clerk put to Members the suggested new numbering for the minutes and pages numbers,
    2. 14.13     Minutes Procedure
    3. yellow lines in the Poplars. Members AGREED that the Clerk write to Essex Parking
    4.  
  • New BT Line/Telephone/Answer Machine
    A discussion took place and it was AGREED that the Clerk obtains a mobile phone and    Council to be diverted to the new mobile phone number and to set up a voicemail message.account number in order to ascertain costs for a call forwarding service etc.

 

    1. Cllr R Witham agreed to carry out investigations with BT once he was provided with our BT
    2. pay-as-you-go sim card and to arrange for the existing phone number for Lambourne Parish
    3.  

Cllr B Rolfe left the meeting.      

 

14.15   Abridge Village Sign Maintenance

It was AGREED that the Clerk write to Tim Barr to thank him for the maintenance of the Abridge

Village sign and Julia Austin be contacted by Cllr J Filby to re-oil and repaint.

 

  • Environment Agency River Roding Issues       Cllr C Portou reported that The Right Honourable Eric Pickles MP officially opened the £1,000,000 Hillmans Cottages Flood Defence Scheme on Friday 19th September 2014 . In regard to the River Roding Management Strategy, Cllr C Portou was given to understand from senior officials of the Environment Agency who were in attendance at the unveiling ceremony that the withdrawal of river maintenance would notcompromise the Abridge Village Centre 1989 Flood Alleviation Works should they be successful with their proposal to install a relief reservoir at Shonks Mill. The implications of this would be presented at stakeholder workshops in the new year . Cllr P Price congratulated Cllr C Portou on his efforts in securing the new Defence Scheme after a 13 year campaign.

Neighbourhood WatchFollowing the Neighbourhood Watch meeting earlier this evening, it was AGREED to approach the various committees in the village for volunteers to take part in the scheme.  

14.18   Finance
The RFO report was approved and signed.

    1. The lack of attendance by the public was very disappointing and Cllr P Price will mention this in the next feature in Link Up.
    2.  
  • Any other business       Cllr P Price proposed that a letter be written to Essex County Council Cabinet Minister Cllr       the weight restriction application made for Hoe Lane given that the 7ft 6 inch width restriction is         for the removal of the hedge at the rear of a property in Pancroft opposite 23 Ongar Road,            

Abridge and agreed to provide more in depth information.

  1.  Cllr A Barr felt investigations should be made to determine whether or not permission was given
    1. Cllr J Filby reported that there would be no further monthly NAP meetings, but in their place a ‘Local Police Meeting’ would be held every other month at the Village Halls of Abridge, Theydon Bois and Stapleford in turn. Additionally, the Local Community Support Officer would attend a weekly session of ‘Street Meet’ at Abridge Village Hall. PC Cook had agreed to attend Parish Council meetings whenever possible and that this could be advertised in Link Up. He had also confirmed that the mobile community police vehicle would still attend fortnightly at Abridge Village Hall. The PCSO will be dropping off leaflets with all the dates.
    2.        constantly being violated by articulated lorries and is an accident waiting to happen.
    3.        Rodney Bass regarding the lack of progress on the Strategic Freight Strategy that is holding up
    4.   
    1. Date of next Meeting – 22nd October 2014 at Lambourne End Parish Rooms
      Meeting closed at 9.45pm
      Date…………………………………………………
    2. Signed………………………………………………

 LAMBOURNE PARISH COUNCIL

MINUTES

27th August 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held

On Wednesday 27th August 2014 at 7.45pm at Abridge Village Hall

 

Those present were: Cllr Pat Price (Chairman), Cllr John Filby, Cllr Charles Portou (Vice Chairman),

Cllr Arnold Raven, Cllr Laraine Shreeve

 

Also In attendance: Cllr Brian Rolfe,

Maria Burgess (Acting Clerk)

 

 

Meeting opened at 8.03pm

 

 

  • Apologies for AbsenceCllr A Barr, Cllr A Hanch, Cllr G Raven.

 

    1.  
  • Declaration of Interests

 

    1. Public ForumThere were no members of the public attending.
    2.  
  • Minutes of the last meeting – 16th July 2014

 

Agreed as a true record.

 

  • Matters Arising, Actions from Last Meeting & the Clerks Report

 

The following actions were NOTED:

 

AP/16/07/14-8 Mayhem Events were contacted by PP by telephone.

AP/16/07/14-13 Clerk sent an email to the Clerk at Theydon Bois Parish Council regarding

their handyman, who responded informing us that they don’t currently employ

a handyman. The email was forwarded on to the Working Party on 30th July.

 

AP/16/07/14-14   PP contacted PC Andy Cook to arrange Speed Watch training, which was

arranged for 10th August.

 

Members NOTED the email from EALC regarding the new Quality Council Scheme being

launched in Spring 2015, and it was agreed that the Clerk make an initial enquiry about the

 

 

Cllr J Filby reported that overgrown hedges and trees at Hoe Lane had been reported to Highways.

 

Cllr J Filby reported that bins are still being left out after collection at Abridge Heights and asked the Clerk to contact Environmental Services at EFDC again about a letter that was being sent to the landlord.

 

  • Planning

 

Planning Application Comments Decision
EPF/1409/14 – Blairgowrie/Jalna, 85/87 London Road, Lambourne, Romford, Essex,      

RM4 1XL

Enlargement of vehicle access serving 85 and 87 London Road.

 

EPF/1624/14 – Chase Meadow, 140 London Road, Lambourne, Romford,

Essex, RM4 1XX

Single storey side extension for storage of garden machinery and cycle store (no access into dwelling).

 

EPF/1754/14 – Meadow Lodge, 72 London Road, Lambourne, Romford, Essex,

RM4 1XP

Proposed two storey side, front and rear extensions, internal alterations and roof

 

EPF/1776/14 – 24 Knights Walk, Abridge, Essex, RM4 1DR

Ground floor extension to front of property.

 

The Parish Council has NO OBJECTION to this application.

 

 

 

 

The Parish Council has NO OBJECTION to this application.

 

 

 

 

 

The Parish Council has NO OBJECTION to this application.

 

 

 

 

 

The Parish Council has NO OBJECTION to this application.

 

Applications received for information only by Epping Forest District Council were NOTED.

Planning Decisions received from Epping Forest District Council were NOTED.

Enforcement information received from Epping Forest District Council were NOTED.

 

Cllr Brian Rolfe arrived at the meeting.

 

  1. External Meetings Attendance Update Cllrs Pat Price and Arnold Raven attended the Local Council’s Liaison Committeeand Cllr P Price gave a report as attached:

 

 

Summary of the report given by County Councillor Rodney Bass to theMeeting of the Local

     Councils’ Liaison Committee on Thursday, 10th July 2014.

 

County Cllr. Bass commented on the dire situation he had encountered on taking up office as Essex Highways Portfolio holder. Essex is one of the top largest authorities in Europe with 5,200 miles of roads and 6000 miles of pavements and public rights of way and this illustrates the size of the problem which his portfolio is tasked with tackling. He said he receives 300 emails per day regarding Highways issues and has been criticised in the press for not always responding personally to enquiries, but he added that this is very difficult to achieve with such large numbers coming in; he said it is also very difficult for him to know every detail of the County’s road problems.

County Cllr. Bass stated that there is a 2 year programme to improve the County’s roads. Because of the back log of work, officers were playing catch up with the workload. He acknowledged that the situation was getting worse. He commented on the previously inefficient ad hoc system of road repairs which had to be stopped. It will take 2 years to make the improvements he intends to make.

Instead of A, B, C and unclassified roads, a new road hierarchy of routes has had to be defined.

The roads would be re-prioritised to:

(1)   Priority Route 1

(2)   Priority Route 2

(3)    Local roads

Defects on Priority 1 and 2 roads will be repaired within 28 days where intervention is warranted. All these roads will also receive precautionary gritting when there is ice. These represent 40% of all roads and they will be in good order this year.

Defects on local roads. Current defects in all rural local roads will be repaired this year- but new defects will appear. This does not apply to estate roads which are urban local roads. Instead, 60 of the worst urban local roads in EFDC, chosen by the severity of the defects, will be comprehensively repaired this year- including kerbs, pavements, drains etc. The roads for repair will be advertised on the website.

(Please note: The local urban roads selected for comprehensive repairs in Lambourne Parish are as follows: Alderwood Drive, Middle Boy, New Farm Drive, Pancroft and The Poplars.)

 

The second phase of work, already begun this year, is a very significant programme of resurfacing.

The County Council website will indicate those roads earmarked for priority. He added that

these priorities were not determined by himself but with reference to the severity of the road conditions.

 

Finances

 

County Cllr. Bass informed members that there were conflicting financial priorities with other services. Sacrifices by other County Cabinet Portfolio Holders had been made in order to support Transportation and Highways. However, he said that his portfolio had made important savings by switching off 80% of street lights between midnight and 5.00 a.m. In this way £1.3 million will be saved per annum for the repair of defects. Additionally the Government had awarded £8 million to spend on defects, with the County Council awarding a further £9.5 million, making £17.5 million extra for repairs, the grand total being £32.5 million instead of £15 million. With these additional funds the County Council had expanded the 4 man work gangs repairing defects from 16 to 38. An extra £1 million is being spent on white road marking, although this money will only be spent on Priority 1 and 2 roads with a few exceptions and on other roads at junctions only for safety reasons.

 

Questions:

 

(a)          Ongar Town Councillor B Surtees asked about the poor repair work in rural areas he had experienced recently, which had taken a long time to complete. In addition road repairs undertaken were not always linked to drainage repairs. The Councillor commented on the short length of Zebra crossing markings.

 

County Cllr. Bass advised that the standard of repairs had much improved over the year and that the County Council was in partnership with a company who though at the forefront of road technology were being held to account by the authority. New Government legislation had been introduced controlling the right of utility companies to make repairs irrespective of the Highways authority. There would now be a permit scheme whereby utility companies would be required to request permission before undertaking road work and could be charged, particularly if their work overran.

 

(b)          The new road hierarchy prioritisation could lead to conflict with Parish Councils.

 

County Cllr. Bass advised that there has been no direct consultation with local councils, but there had been consultation with County and District Councils. There simply hadn’t been enough time. Individuals could approach him if a priority was thought to be incorrect through their County Councillor.

(c)          Damaged footways and pavements that were not in the Priority 1 and 2 category could cause trips and falls, of which there were a high number in the area.

County Cllr. Bass advised that there is a separate budget for footways and pavements. He supported undertaking footway work in estate roads alongside general repairs of those roads.

 

(d)          Were yellow lines the responsibility of Highways or North East Parking Partnerships?

 

County Cllr. Bass said that the Parking Partnerships dealt with yellow lines and disabled parking bays. There would be a review of the partnerships before April 2015. Each district should play a full part with their partnership representatives. Cllr Bass felt that residents’ parking permit schemes were taking too long and should be dealt with by the Local Highways Panel.

 

(e)          Were there on-line maps indicating roads earmarked for repair available? The Roydon/Nazeing area had a glasshouse industry with HGV access causing problems in rural areas.

 

County Cllr. Bass said that HGVs were permitted to use the highways, commenting that they were sustaining the local economy. However, as Portfolio Holder he may consider imposing restrictions on them.

 

(f)          The Vice Chairman asked if the Highways and Transportation Portfolio included cutting back grass verges along the A414 between Writtle and Ongar. Bollards were destroyed or damaged and road signs needed cleaning.

 

County Cllr. Bass advised that there was a service level agreement whereby County pays the District Council to carry out 1 1/2cuts a year. The District Council augments the sum to carry out many more cuts. The Highways Rangers were operated by the Local Highways Panel which was a County Council responsibility. The District Council marketed for sponsorship of roundabout greens. He added that £50,000 had been invested by the County Council into vegetation control and drainage which hopefully would be matched by the District Council, making a total of £100,000, a larger sum than the £80,000 spent on the Highways Rangers who through the Highways panel should be given small jobbing works such as cleaning signs, cutting back trees etc.

 

The Highways panels.   Previously due to restraints C. Cllr. Bass said there had been some reluctance to allocate money by panel members Once assessed, he felt schemes should go through quickly. There are 2 stages: yr 1 design, evaluate and check; yr. 2 deliver the project. The programme for the ensuing year should be fixed before the end of the previous year in order to deliver the bulk of schemes the next year. He clarified that it was in order for local Councils to submit schemes with the endorsement of a County or District Councillor.

 

Cllr Arnold Raven attended the Joint Standards Committee, but there was nothing of any relevance to report.

 

  • CorrespondenceCedar Tree – A letter concerning the Cedar Tree had been forwarded to Lambourne Parish Council and this was NOTED. 

 

    1. Environment Agency letter – To be reported at item 17.
    2.  
  • Update from District Cllr Brian Rolfe Cllr B Rolfe reported on the last Area Planning Sub-Committee East meeting, in particular the application for Great Downs Farm, London Road, Abridge. The officer recommendation was to Grant Permission subject to the imposition of compliance conditions. After a site visit by members and the history of the application, membersproposed to refuse permission, whichwould mean that Enforcement action would be required and could potentially take more than a year from the current date to determine.

 

  1.  
  2. Highways issues 
  3. Cllr C Portou made Parish Clerk aware that it would be more expedient and efficient to use the dedicated Essex County Council’s web site to log future highways issues and obtain a reference number for monitoring.
  4. Cllr J Filby reported that road repairs completed at Alderwood Drive were substandard, he had contacted ECC Highways and it was confirmed that there hadn’t been sufficient materials at that time and they would be returning to complete the repairs. He also reported defects in New Farm Drive, this being on a bus route. Other issues reported were the state of the pavements outside No.2 and No.8 Middleboy and Roding Hall and a water leak in the verge at the corner of Middleboy and Knights Walk, which has now been repaired.
  • Enforcement Officers Report  

 

    1.                   There was nothing to report.
    2. Parking Issues         None.
  • Parish HandymanThe Working Party met on 30th July to appoint the Parish Handyman. Report as follows:

 

  1.  

The role would entail gardening and keeping tidy any aspects of lawns, community areas and so

forth as directed by Councillors of Lambourne Parish Council.

 

Having received an interest in this work from Jason Abram Councillors reviewed this

appointment. There being another interest from Keith Rogers, Councillors considered that it may

be advantageous to have two Handymen for any works that may be required.

Councillors voted that both gentlemen be available for required works as directed by the Parish.

 

Councillors also voted that John Filby be the primary Clerk of Works to initiate any works to be

 

Invoices for payment of works would be served through Parish meetings.

 

John Filby as Clerk of Works is available for quality assurance of works but other Councillors may, as within their duties as Councillors, inspect areas to their own satisfaction.

 

Councillors noted that there are urgent works that require immediate attention and requested that John Filby procure the attention of which ever Handyman is currently available.

 

Councillors voted to prioritise the two gentlemen so that Jason Abram be the first called due to his being more readily availability than Keith Rogers.

    

  • Speed Watch       PC Andy Cook had reported that the next Speed Watch session would be on 20th

 

    1.        September at 10.00am. Cllrs J Filby and P Price will attend the session.
    2.  
  • Dog Fouling: Children’s PlaygroundsCllr Pat Price contacted the dog warden at EFDC to enquire about how this issue could be dealt with. On enquiring further she was informed by Richard Gardener at EFDC that there is a new act (Antisocial Behaviour, Crime and Policing Act), that will contain rules on controlling the presence of dogs. She was advised to write to EFDC in October 2014 for more advice.

 

    1.  
  • Neighbourhood WatchColin Freeman the Essex Watch Liaison Officer has agreed to come along to a meeting at 6.30pm on 24th September, preceding the Council meeting, to encourage local residents to take part in a Neighbourhood Watch scheme in the Parish again. An item advertising the meeting, has been submitted to Link Up.

 

  1.  
  2.  
  1.    Environment Agency River Roding Strategy

 

       Following the last Council meeting, Cllr Portou contacted Dak Gor at the Environment Agency to invite him and other members of his team to the September council meetingto present the adoption plans of the River Roding Strategy to members and other stakeholders. Unfortunately, the invitation had to be declined as there was insufficient time before September to address the issue. However, a series of workshops are being planned in the New Year, at various key locations throughout the Roding Catchment, which residents will be encouraged to attend to help those affected to understand what the strategy means for them and possible options,.

The recent letter received from the Environment Agency, states “recommendation for the section of river in this area, is to cease maintenance of the channel and any flood risk management assets”. In Lambourne Parish Council’s view the new scheme could compromise the 1989 Flood Defence Scheme. More information is available at www.gov.uk/governmentpublications/river-roding-flood-risk-management-scheme

 

 

  1.    Finance The RFO report was approved and signed.

 

 

  1.    Any other business

 

       Cllr C Portou reported that the grassed area in front of the goal posts at Pancroft Playground

needs re-seeding and sought confirmation as to whether or not a letter was sent to EFDC parks

department requesting the works. If a letter was sent, the clerk will chase to ascertain a

date to have this carried out. If no such letter was sent out then the clerk will issue a new

 

Cllr C Portou requested the signage for the playground be fitted as soon as possible.

 

Cllr J Filby asked for an agenda item for the October council meeting, to consider courses for

young people. A speaker will attend the meeting.

 

Cllr J Filby reported the poor order of the fence posts in the small playground.

 

Cllr A Raven reported there being a water leak between Midway Garage and Gravel Lane.
       Cllr Rolfe left the meeting.      

 

  1. Date of next Meeting – 24th September 2014Meeting closed at 10.34pmDate…………………………………………………
  2. Signed………………………………………………

LAMBOURNE PARISH COUNCIL

MINUTES

16th July 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held

On Wednesday 16th July 2014 at 7.45pm at Abridge Village Hall

 

Those present were: Cllr Pat Price (Chairman), Cllr Alan Barr, Cllr John Filby, Cllr Anupe                                              Hanch, Cllr Arnold Raven, Cllr Charles Portou (Vice Chairman),
Cllr Laraine Shreeve

Also In attendance:  Cllr Maggie McEwen, Cllr Brian Rolfe, Maria Burgess (Acting Clerk)                                                1 member of the public

Meeting opened at 7.55pm

  1. Apologies for Absence
    Cllr G Raven.
  1. Declaration of Interests
    None 
  1. Public Forum
    Mr Charles Price apprised members on the all-day rock festival held by Lambourne Centre.  This event had been objected to at the first application and an appeal was made to EFDC.  At the appeal, which Mr Price attended, the manager of the centre had stated that the Parish Rooms Association had agreed to the event taking place, this was untrue. Subsequently, the appeal was approved.   Mr Price was told that he would be able to appeal the decision and should do this within 21 days, which he did, submitting a petition of 75 local residents. He was later told that there was no point in appealing as the event was being held in 3 days. The festival went ahead with no problems but he had concerns about the event taking place in future years. Mr Price will be writing to EFDC Chairman Tony Boyce with his objections regarding the appeal process.

  Cllr Brian Rolfe arrived at the meeting.

  1. Minutes of the last meeting – 25th June 2014
    Agreed as a true record.
  1. Matters Arising, Actions from Last Meeting & the Clerks Report
    The Chairman apprised members on the letter received by EFDC Enforcement Officer Sharon Hart in response to the Parish Council’s letter re Gallman’s End Farm.

Overhanging trees at Hoe Lane were reported to EFDC Parks Dept to arrange cutting                back are yet to be done.

Contact details for Cllr Alan Barr had been forwarded on to all councillors.

Bins being left out after collection at Abridge Heights has been reported to                               Environmental Services at EFDC and a letter was being sent to the landlord.

Cllr John Filby has contacted the grounds maintenance provider regarding the church             yard.

Cllr Charles Portou informed members that Dak Gor from the Roding Management Team        will be visiting local areas, visiting Stanford Rivers in August and he will be arranging for        them to visit Abridge in September. Cllr Portou agreed to send stakeholders an invitation        attend the meeting and  Chairman Mrs Pat Price agreed to include an invitation to                  members of the public in her September Link Up column.

Cllr Pat Price was asked to draw up a list of stakeholders to attend the meeting, to                    submit an item in Linkup and to organise flyers for Willow Tree Close, Roding Hall and            Market Place.

Cllr Pat Price informed the members that she had submitted the application to EFDC for         a projector screen for iPlan.

Cllr John Filby was asked to update the highways report.

  1. Planning
Planning Application Comments Decision
EPF/1297/14:  44 Hoe Lane, Abridge, Romford, Essex, RM4 1AU
Proposed demolition of existing dwelling and erection of replacement dwelling (Revision to EPF/2322/13)EPF/1366/14: 2 The Poplars, Abridge,Romford, RM4 1BB
Two storey side extension

 EPF/1422/14: Dews Hall Farm, New Road, Lambourne End, Essex, RM4 1AJApplication for approval of details reserved by conditions 5,6,7,8,9,10,11,12, 16 and 19 of planning permission EPF/0673/12 Change of use and adaptation of existing buildings to form four single dwelling houses, demolition of modern agricultural buildings, provision of associated parking, landscaping and boundary treatment.

 EPF/1471/14:  The Willows, Manor Road, Lambourne End, Essex, RM4 1LX
Construction of single storey side/rear extension to provide adequately sized bedroom and wheelchair accessible wet room for a registered disabled person. Construction of ramped wheelchair access.In the light of the revised design, the Parish Council OBJECTS to this application and considers it to be over dominant to the property at no.46 and the streetscene.The Parish Council has NO OBJECTION to this application.Subject to all conditions being met, the Parish Council has NO OBJECTION to this application.
The Parish Council has NO OBJECTION to this application.

7.  External Meetings Attendance Update
     Cllr Pat Price attended the Local Council’s Liaison Committee and agreed to give her                report at the next meeting.

Cllr Arnold Raven attended the Joint Standards Committee and agreed to give his report at the next meeting.

8. Correspondence
Cllr Pat Price informed members of a letter received from a local business, requesting brown signs.  The Clerk was asked to reply supporting their application and informing them of the relevant planning permission.

Members were informed of an email that LPC had been copied in to from a local resident, who was writing to Eric Pickles MP regarding ECC Highways and the recent flooding in the area.

Clerk informed members of the Winter Salt Bag Partnership Scheme with EFDC and the deadline date. Members agreed not to take part at this time.

  1. Update from District Cllr Brian Rolfe and County Cllr Maggie McEwen
    Cllr Brian Rolfe reported that EFDC would be holding by-elections in the first week of August after the recent deaths of 2 councillors.

Cllr Maggie McEwen reported that the request for a speed limit review for the A113 Ongar Road had been considered at the recent Local Highways Panel and will be further discussed at their next meeting but funding is an issue. She also reported that between now and next March pot holes will be  repaired  on A & B roads with a £3 million budget being allocated and white lining is being prioritised but not on rural roads. She also reported that progress is being made in connection with the Priority System proposed for the bridge at Abridge Village centre.

Cllr Arnold Raven left the meeting.

10.    Highways issues
        Cllr John Filby agreed to update the Highways list and issue it at the next meeting.

11.   Enforcement Officers Report
         Members were reminded of the earlier letter from the EFDC Enforcement Officer.

12.    Parking Issues
         Cllr John Filby informed members that the Park Square parking had been approved.

13.    Parish Handyman
         The Clerk was asked to contact Theydon Bois Parish Council regarding their handyman           and forward the information to Cllrs John Filby, Charles Portou and Anupe Hanch as                the Working Party, who will be meeting on 30th July at 8.00pm to discuss this matter.

Cllr Maggie McEwen left the meeting.

14.   Speed Watch
        Members agreed that a training session be arranged for Cllr Anupe Hanch and a local           resident with PC Andy Cook.  Cllr Pat Price will call PC Cook to arrange.

15.    Clerks Vacancy
         This was discussed in private session at the end of the meeting.

16.    Archiving Documents
         The Clerk was asked to provide a current list for the retention of documents and                      forward to all councillors. 

17    Finance
The RFO report was approved and signed.

18    Any other business
        Cllr Alan Barr reported the cutting down of a hedge on highways land on the grass                  verge opposite 33 Ongar Road. He also reported the bridge at Abridge Village centre              had been damaged again.

19.    Date of next Meeting –  27th August 2014

Meeting closed at 10.05pm
Signed………………………………………………

Date…………………………………………………

LAMBOURNE PARISH COUNCIL

MINUTES

25th June 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held

On Wednesday 25th June 2014 at 7.30pm at Lambourne Parish Rooms

Those present were: Cllrs C Portou (Vice Chairman), J Filby, A Hanch, A Raven and L Shreeve,

In attendance: Maria Burgess
1 member of the public

Meeting opened at 8.00pm

1.     Apologies for Absence
         Cllrs P Price (Chairman), G Raven, A Barr.

2.     Declaration of Interests
        Cllr Filby declared a non pecuniary interest in EPF/1091/14 as he is a governor of      Lambourne Primary School.

3.     Public Forum

The applicant for EPF/1203/14 – 39 Hoe Lane spoke in support of this application.

4.     Standing Orders: Quorum

A discussion took place whereby Cllr Filby proposed that quorum be revised from 5 to 4 members and for an emergency planning meeting 3, to be reviewed in 6 months. This was seconded by Cllr A. Raven and agreed by all members

5.   Minutes of the last meeting – 28th May 2014

Approved.

6.   Matters Arising, Actions from Last Meeting & the Clerks Report

None

7.   Planning

 

Planning Application Comments Decision
EPF/1203/14 39 Hoe LaneDemolish
existing house and erect two detached
houses.

EPF/1091/14 Lambourne Primary School – Swimming pool replacement including changing room and plant room building.

EPF/1058/14 Banks Farm – First floor side extension including new windows.

EPF/0760/14 1 Lambourne Square – Two storey side and rear extensions.
EPF/1061/14 Tamarind – Construction of first floor side addition.

EPF/1234/14 146 The Chase – Erection of a traditionally constructed oak frame barn to replace garage units.

No objection.
No objection as this will enhance and
extend provision for children of the parish.
No objection.
The Parish Council supports the application but notes a potential for overdeveloping of the site.

The Parish Council supports this application.

The Paris Council supports this application.

 8.  External Meetings Attendance Update

Cllr P Price attended the iPlan meeting.  Report as follows:

Many of the “teething troubles” were discussed and have been taken on board by the technical staff.  Help in procuring equipment was promised, including a screen for Lambourne.  An application letter for funding was promised but had not been sent out to date.  Help with training for the downloading of plans was promised – much as half day sessions were offered.

Vivienne at Loughton Town Council, who is also the Clerk at Stapleford, has invited Councillors and Clerks to attend a planning meeting to see how it works, as has Ray Russell.

 

Cllr L Shreeve attended the Transport meeting and reported that the 541 bus terminates at St. Margaret’s Hospital and remains there for 10 minutes before leaving and TFL are introducing cashless fares from 6th July.

9.  Correspondence

Epping Forest Countrycare Annual Report has been received for and was available for Members.

The renewal letter for subscription to CPRE had been received. It was agreed by members to continue the membership by meeting the fees involved as precepted.

 10.   Update from District Cllr Brian Rolfe and County Cllr Maggie McEwen

No updates were received for this meeting.

11.   River Roding Flooding Issues

Cllr Portou reported on the Environment Agency’s plans to withdraw maintenance in the

River Roding and has arranged for Dak Gor and his colleagues from the Roding Management    team to attend a public session of a council meeting to explain their strategy to stakeholders and to discuss allowing the council to finance future maintenance as necessary.

12    CCTV Repairs

        Repairs have been completed.

13    Highways issues

Members asked the Clerk to take photos of the overhanging trees that are blocking light from street lamps in Hoe Lane and contact the Parks Dept at EFDC to ask if they could be cut back.

14    Enforcement Officers Report

Members asked the Clerk to write to enforcement re Gallmans End Farm.

15    Parking Issues

None

16    Parish Handyman

This has been deferred to the next meeting.

17    War Memorial

Repairs have been completed.

18    Installation of Signs

Members agreed that arrangements can now be made for a local handyman to install the signs.

19    Finance

The RSO report was approved and signed.

20    Any other business

Cllr Raven agreed to attend the Joint Standards Committee meeting on 10th July 2014.

Website – Cllr Barr should be contacted for his latest contact details.

Cllr Filby will deal with a complaint about the grass cutting in the church yard.

Clerk is to make an Image Library on the laptop.

Clerk to contact Environmental Services regarding bins at Abridge Heights.

Cllr Portou agreed to show the clerk the updates needed on the council web site and put her in   touch with web host manager Tony Carter for his technical assistance.

 21.    Date of next Meeting – 16th July 2014

Meeting closed at 9.30pm

 

 

 

LAMBOURNE PARISH COUNCIL

MINUTES

21st May 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held

On Wednesday 21st May 2014 at 7.30pm at Abridge Village Hall

Those present were: Cllr Pat Price (Chair), Cllr Richard Witham (RW), Cllr John Filby (JF), Alan Barr (AB), Cllr A Hanch (AH)

In attendance: Cllr Rolfe, Ruth Spiller

        

 

Meeting opened at 8.00pm

1.     Apologies for Absence

 

Cllr Portou, Cllr Shreeve

2.     Declaration of Interests

 

None.

 

3.  Public Forum

None present

4          Minutes of the last meeting – 14th May 2014

Cllr Barr was not in attendance as stated in the minutes.  Cllr Whitam was in attendance. Agreed as a true record

5.         Matters Arising, Actions from Last Meeting & the Clerks Report

Parking Issues: The parking issues in Alderwood Drive that had been reported to the Clerk  has been reported to the Police and they have agreed to monitor.

The Clerk will forward to the Audited Accounts to the Treasurer to complete and forward to the Auditors.

The phone line will remain until a new Clerk is appointment.  There will be a message on the answerphone diverting calls to Cllr Price.

The Local Plan letter is to be retuned stating there are no further sites noted in our Parish.

6.         Planning

 

Planning Application Comments Decision

EPF/0300/14: Great Downs Farm, London Road, RM4 1XU: Revised Description: Retrospective application for replacement dwelling incorporating further revisions to roof and dormers, reinstatement of attached barn and provision of landscaping (Amended from EPF/2414/09 and EPF/1737/11)

Due to the plans not being clear EFDC will be contacted to see what amendments had been made.

 The plans for the Rectory has gone to Appeal: It was agreed that previous comments be passed to the Appeal Committee.

7. Update from District Cllr Rolfe

Cllr Rolfe updated on the recent EFDC Planning meeting.

8. Parish Handyman

The Clerk will forward those that were interested in the position to all Councillors.

9. Finance

The Cheques on the RSO report were agreed.

The Audited accounts were approved and signed.

Purchasing the fixing for the signs: It was agreed to purchase the fixings from Metrosigns as per their quotation.

 10.  Any Other Business

The Clerk was thanked for her service over the last 8 years.

Cllr Filby: There have been complaints about the bins outside Abridge Heights.  The Clerk will contact the Environmental Department at EFDC to inspect if they should be leaving their bins on the edge of the property.

Cllr Barr: queried the New property on London Road.  They have been built as per their plans.

Gallmans End: Where does the waste go.

Cllr Witham:

There is a iplan meeting this month and Cllr Witham advised that someone else will have to be a representative. They will also need to find a representative for the Standards Committee.  There is a budget for equipment available from EFDC so if someone could attend they may be funding in order to purchase a screen for the projector

11. Date of next Meeting-  25th June 2014

Meeting closed 10.10pm

LAMBOURNE PARISH COUNCIL

MINUTES

23rd April 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held

On Wednesday 23rd April 2014 at 7.30pm at Abridge Village Hall

Those present were: Cllr Pat Price (Chair), Cllr Portou (CP), Cllr Laraine Shreeve (LS), Cllr Alan Barr (AB), Cllr A Raven (AR), Clr A Hanch (AH)

 

In attendance: Clerk – Ruth Spiller, Cllr M McEwen, Cllr Rolfe members of the public

 

 

Meeting opened at 7.57pm

 

 

  1. 1.     Apologies for Absence

 

Cllr J Filby, Cllr R Witham, Cllr G Raven

 

  1. 2.     Declaration of Interests

 

Cllr A Raven: Licences for alcohol for The White House, Market Place, RM4 1UA and Abridge Stores, 24-25 Fir Trees, RM4 1DG.

 

3.  Public Forum

A member of the public had attended the NAP meeting prior to the start to raise the issue of staff from the Lambourne Primary School parking in Alderwood Drive and causing obstructions.  PC Cooke agreed to discuss with the school and monitor the situation.

 

4          Minutes of the last meeting – 19th March 2014 & 9th April 2014

 

Agreed as a true record

 

5.         Matters Arising, Actions from Last Meeting & the Clerks Report

EFDC Potential Development Land: Cllr Rolfe will get further information from EFDC regarding what information is needed in order to complete the form for a call for further sites.

 

Cllr Rolfe will ask Cllr Richard Bassett to attend a meeting with Councillors to discuss the Local Plan. There are other Parish Councils that have produced a Neighbourhood Plan and LPC  may them  about the process.

 

AP/20/11/13: Actions: The footpath on the Pancroft conditions: Dave Stallan will be visiting site on Saturday morning to observe.

 

AP/15/01/14: Proposed to replant hedgerows on the Land to the North of 60-62 Hoe Lane.  EFDC have insisted that well established bushes are to be planted.

 

AP/19/03/14: The camera will be kept with the Chairman.

 

 

Cllr Hanch left the meeting.

 

6.         Planning

 

Planning Application Comments Decision
EPF/0364/14: 1 Turners Court, RM4 1UQ: TPO/EPF/21/99: Oak reduce by up to 3m, thin and remove deadwood Vote: No objection
EPF/0621/14: 4 Alderwood Drive, RM4 1DP: Loft extension including front and rear dormer windows and single storey rear extension Vote: No objection
EPF/0649/14: 3 Turners Court, RM4 1UQ: ground floor side extension Vote: No objection
EPF/0699/14: Lambourne End Centre, Manor Road, RM4 1NB: Extension to one of the one bedroom bungalows on site to provide one additional bedroom and some storage space, in connection with use of site as children’s outdoor centre Vote: No objection

 

 

7.         External meeting Updates

None

 

 

8.         Update from District Cllr Rolfe and Cllr M McEwen

Cllr M McEwen

Highways: Cllr Portou updated regarding the proposal we were presenting to ECC for the speed limit reduction on the Ongar Road.  PC Andy Cook requested to ECC that a speed survey be carried out on Ongar Road.  He was advised that this request needs to be made to the Local Highways Panel.  Cllr McEwen advised that a official form will need to be presented to the Panel and will forward the relevant forms to the Clerk.

 

There is a new Care Bill going through parliament at present.  The County Council will now be responsible for the care of the Elderly in conjunction with the NHS.  The maximum amount a person will have to pay for their basic pay will be £72,000.  In future a person will have to pay for their care until the value of the assets declines to £118,000.

 

Cllr Shreeve reported that repairs are needed to the road on Hoe Lane.  ECC have attended and marked some areas for repair but it does not cover the whole of the problems on Hoe Lane.  Cllr McEwen advised they would only be marking the potholes that are considered dangerous and any repairs that are not considered dangerous would wait for a rolling programme.

 

Cllr Portou asked if there had been any progression with the Freight Strategy so that we can then request a weight restriction for Hoe Lane.  There are no further updates.

 

Cllr Shreeve reported that a large double juggernualt went up Hoe Lane and New Road.  It has also damaged the roads.

 

Cllr Rolfe:

Cllr Dave Stallan was unable to attend our meeting tonight to discuss the proposed parking in New Road and sent his apologies.

 

 

The recent plans (EPF/0195/14)  were approved by EFDC mainly due to the site being an unsightly mess. However, there are conditions set that no one is able to take residence into the house until EFDC give their permission that the site has been satisfactorily cleared.

 

Cllr Rolfe suggested that in some cases it may be prudent for Councillors to attend the EFDC planning meeting in order to speak their case.

 

Cllr Portou noted that LPC had observed planning protocol of not to build in the greenbelt and EFDC did not stand by this protocol.  Cllr McEwen advised that planning legislation has been updated recently which has relaxed these laws.

 

 

9.         River Roding Flooding Issues

Cllr Portou noted that on 6th February the River Roding reached 2.6 metres which is the highest on record.  He advised it may be prudent for LPC to consider a provision in the precept for paying for measures to keep the river flowing.

 

 

10.        CCTV

Repairs are needed to the CCTV at the Abridge Village Hall playground.  As some of the equipment that LPC equipment is connected to is owned by Abridge Village Hall, the Contractor that has the maintenance contract for this equipment has to be used on this occasion.  This means that the Financial Regulation to request 3no. quotes for the work would not be possible and will be stood down on this occasion.  The cost of the proposed repairs is £3176.  Cllr Portou proposed that LPC instruct the Contractor to carry out the works and Cllr Raven seconded. All were in agreement.

 

11.        Proposed Licences

 

The White House, Market Place, RM4 1UA: The sale of alcohol from 0600hrs-2330hrs

Vote: Object.   This would increase anti social behaviour and cause disruption to neighbouring properties.  There are existing problems of youths drinking on the Pancroft Green and the Abridge Village Hall ground and this would exacerbate the problems.

 

Abridge Stores, 24-25 Fir Trees, RM4 1DG: The Sale of alcohol from 0600hrs-2400hrs.

Vote: Object. This would increase anti social behaviour and cause disruption to neighbouring properties.  There are existing problems of youths drinking on the Pancroft Green and the Abridge Village Hall ground and this would exacerbate the problems

 

Lambourne End Outdoor Learning, Manor Road, RM4 1NB:

The sale of alcohol, live music, recorded music, performance of dance, theatrical peformances & poetry readings, the provision of facilities for making music

 

Vote: Object.  The noise would be a disturbance to neighbouring properties.  As the site is mainly for young people, it is not felt the sale of alcohol would be necessary. The roads are not equipped for the high level of traffic that would be created by people attending the venue and it would set a precedent for future functions.

 

  1. Highways Issues including Highway Officers Report

Items dicussed in Item 8 above.  PC Cooke has agreed to attend Tuttleby Cottages to monitor parking on the pavements.

 

  1. Enforcement Officers Report

No further updates

 

  1. 14.  Parking issues in Parish

No further updates

 

  1. 15.  Parish Handyman

Deferred to next meeting.

 

  1. 16.  Finance

The items on the RSO report were agreed

 

  1. 17.  Standing Orders

Deferred

 

  1. Any Other Business

None

 

  1. Date of next Meeting-  21st May 2014

Meeting closed 10.25pm

 

LAMBOURNE PARISH COUNCIL

MINUTES

19th March 2014

An Ordinary Meeting of the members of Lambourne Parish Council was held

On Wednesday 19th March 2014 at 7.30pm at Abridge Village Hall

Those present were: Cllr Pat Price (Chair) Cllr Richard Witham, Cllr Portou (CP), Cllr Laraine Shreeve (LS), Cllr Alan Barr (AB),

 

In attendance: Clerk – Ruth Spiller, members of the public

 

 

Meeting opened at 7.50pm

 

 

  1. 1.     Apologies for Absence

 

Cllr J Filby, Cllr A Raven, Cllr Hanch,  Cllr G Raven and Cllr Maggie McEwen,

 

  1. 2.     Declaration of Interests

 

None

 

3    Public Forum

 

The applicant for planning application EPF0195/14 Alderwood New Farm Drive gave an overview of the merits of the planning application. She stated that at present the site is tired and unattractive and detrimental to the surrounding buildings and not in keeping with the surrounding barns. She has owned the property for 20 years and the planning application is intended for a family home, not for a resale.  It is modest in comparison to planning in this area.  All the amenities and access are in existence and have been for many years and there would be no increase in traffic. At present there is no one living on this land and someone living on the site would enhance security.  As confirmed by PC Cook there have been excessive burglaries experienced over the last year.  The neighbours support this planning application.  It is not the intention to develop the site but to build a family home.

 

Cllr Shreeve pointed out that this is not a redevelopment of an existing barn as the present buildings would be demolished and a new dwelling built in the Green Belt.

 

The applicant stated that due to building regulations the barns in their present state do not lend themselves to a redevelopment so the only option would be to demolish and rebuild.

 

Cllr Witham advised the regulations relating to barn conversions and new build

 

Cllr Portou advised that we have to make decisions taking into consideration the Green Belt policy and that individual situations cannot retract from this.

 

Cllr Price confirmed that full consideration had been given to this proposal by Lambourne Parish

Council, while paying due regard to the requirements of Green Belt planning policy. In light of the absence of any very exceptional circumstances being demonstrated to comply with this policy, Cllr Price commented that it was not the practice of Lambourne Parish Council to support new development within the Green Belt. She added that the Parish Council could only make recommendations, however; the final decision on planning applications was the responsibility of Epping Forest District Council.

 

Public session closed 8.20pm

 

  1. 3.     Minutes of the last meeting – 12th February 2014

Agreed as a true record.

 

 

  1. 4.     Matters Arising, Actions from Last Meeting & the Clerks Report

All were in agreement with the proposed ECC Highways proposals for speed reductions on New Road and Manor Road.  The Clerk will advise ECC.

AP: 19/03/14 -1

  1. 5.     Planning

 

Planning Application Comments Decision
EPF/0255/14: Waylands, Market Place, RM4 1UA: Single storey and double storey rear extension and alterations including new door and window to side elevations The plans that we had received by post it does not show any fencing but on the internet there are plans showing fencing around the site. Vote: No Objection
EPF/0300/14: Great Downs Farms, London Road, RM4 1XU: Regularise and permit the completion of replacement dwelling approved under EPF/2414/09 and EPF/1737/11 (Erection of a replacement dwelling, rebuilding of existing barns, glazed link between barns and dwelling and ancillary use to the dwelling at Great Downs Farm, London Road, Abridge (revised application) LPC  supports the proposed changes In relation to the roof which is to be lowered, and that  the materials of the  original specification ie. Natural slate are to be used.

However we do not support,  in relation to the rebuilding of the barns, that there is a new proposed layout in a different position from the approved.  The proposed barn plan is rather confusing, as the original kitchen in the main house off the dining room has been omitted and relocated in the proposed barn.

The landscaping is totally different and they have demolished the barns that they are proposing to rebuild in a different position.

The original farm setting which was being preserved on the original plans has now been destroyed.Vote:

EPF/0301/14: The Rectory, 39 Hoe Lane, RM4 1AU: Demolish existing house and erect one chalet bungalow and tow detached housesGross overdevelopment of site.  It is detrimental to the street scene and the local aspect and would have an impact on congestion with regards to the school opposite as there are 12 car spaces proposed.Vote: Obje